Resources and information regarding COVID-19 are available on JagWire and myAugusta: Public Resources Healthcare Resources
Students
Students
  • Students should assume classes will be taught face-to-face unless indicated otherwise in POUNCE. See the Notes section in POUNCE for whether the course is hybrid or online.
    • Face-to-face, or in-classroom, instruction will follow social distancing protocol. Students are strongly encouraged to wear facial coverings/masks, and may be required to wear facial coverings depending upon the classroom environment.
    • Hybrid instruction is face-to-face for discussion and experiential learning and uses technology to deliver content, making it a blended course approach.
    • Online instruction delivers content, lectures, discussions and tests solely at a distance.
  • Faculty will communicate course specifics to students through guidance in D2L. Students are encouraged to engage the D2L platform as soon as possible after they register for a course.
Students
  • D2L is Augusta University’s electronic Learning Management System (LMS). This will be the most important landing spot for your academic journey. There you will find your courses, important announcements, your course syllabi, communication with your faculty, support through the Academic Support Center, and so much more. Go to the Student Quickstart Guide for access to the Learning Management System and all other digital resources.
  • Students are expected to log into D2L prior to the first day of class to read the syllabus and determine how instruction will occur and when they should attend class face-to-face or expect a hybrid approach.
Students
  • Basic essential technology needs:
  • After consulting with your faculty, if it becomes necessary that you need a loaner laptop or additional technology support, please complete the Student Technological Needs Survey on the Jags CARE web site.
Students
  • Log in to D2L and select “About your Faculty” for phone and email contact information.
Students
Students

“Technology enhanced” indicates that technology is used in delivering instruction.

Students
  • Contact your faculty member or faculty advisor by phone or in D2L to make an appointment and ask what guidelines will need to be met within the office spaces. D2L is the main course communication tool for classes.
  • Students advised through the Academic Advisement Center will receive an email from their advisor after school starts in August. Students with questions about their fall term schedules can reach out to their advisor directly. Advisor contact information can be found on the website.
  • If meeting face to face, students are required to wear facial coverings/masks and ensure 6 feet social distancing practices.
Students
  • Your faculty member will guide you. It will be important to have a computer with a camera and internet access.
Students
  • Consult with your faculty and site/internship coordinator. Also remember that Career Services is available to support you.
Students
  • Consult with your faculty regarding specific expectations in labs. Because labs are highly experiential and often in enclosed spaces, a facial covering/mask is required.
Students
  • Students experiencing symptoms should not attend class face-to-face. Students experiencing symptoms which prohibit them from online learning are encouraged to take time to rest and recover, and not expected to engage academically while ill.
  • If able, students can stay engaged in their courses online through D2L. Students are encouraged to contact your faculty member for further individual guidance.
Students
  • The safety of our staff, faculty and students is the top priority when we return to campus for Fall 2020.
  • To that end, the university will—among other things:
    • implement recommended social distancing guidelines;
    • encourage good personal hygiene and safe cough protocol;
    • require personal protective measures like face coverings while inside Augusta University facilities/buildings;
    • add social distancing signage, including elevator signs and floor markers;
    • add additional rigorous sanitizing measures; and
    • limit hours for some services.
Students
  • For everyone’s safety and wellbeing, students are encouraged to:
    • Obey all signage and instructions regarding social distancing protocols for classroom spaces, teaching labs, residence halls, and public facilities such as the library, bookstore, and shuttles.
    • Carry a mask or facial covering at all times, and wear it while inside Augusta University facilities/buildings. Face covering use will be in addition to and is not a substitute for social distancing.

                      NOTE: For students, face coverings are not required in one’s own residence hall room or suite, when alone in an enclosed study room, or in campus outdoor settings where social distancing requirements are met.

    • Avoid person-to-person contact, including hugs and handshakes.
    • Limit any face-to-face group congregations or assemblies where social distancing cannot be maintained.
    • Practice good hygiene: Wash hands thoroughly and often. Utilize hand sanitizer dispensers. Minimize direct contact with campus equipment, surfaces, and spaces (doorknobs, light switches, devices, vending machines, etc.).
    • Stay off campus if experiencing a fever or any COVID-related symptoms, or recently had close contact with someone who tested positive for COVID until they can be tested and cleared.
    • Speak up if they notice signs of strain on themselves or others. The university has many resources to support students academically, psychologically and socially.
Students

Please refer to the CDC for a definition of a close contact.

Students
  • Students who are sick are encouraged to take time to rest and recover.
  • Students experiencing symptoms of COVID-19 can utilize one of the many resources available at Augusta University or visit with their private provider.
    • Free COVID-19 Virtual Screenings resources available online through AU Health System
    • Health System's new remote screening tool (available for free on the website and as a mobile app for Apple and Android)
    • AU Health System COVID-19 Hotline: 706-721-1852
    • Student Health Clinic: 706-721-3448
  • Based on medical evaluation and symptoms, students may need to get tested at one of the various AU Health COVID testing sites in the CSRA. While awaiting test results, students need to self-quarantine until they are evaluated by a provider at the Student Health Clinic or their personal provider to receive clearance to return to campus.
  • Although you may not know you have been exposed, there is still a possibility that your symptoms may be a result of COVID-19.
Students
  • Students experiencing symptoms of COVID-19 can utilize one of the many resources available at Augusta University or visit with their private provider.
    • Free COVID-19 Virtual Screenings resources available online through AU Health System
    • Health System's new remote screening tool (available for free on the website and as a mobile app for Apple and Android)
    • AU Health System COVID-19 Hotline: 706-721-1852
    • Student Health Clinic: 706-721-3448
  • Students who have been exposed to COVID-19 will need to self-quarantine at their permanent home or local off-campus residence. Resident students living in residence halls should quarantine in their assigned room if they cannot relocate to a location off campus.
  • Students who have been exposed and are not exhibiting symptoms are expected to continue to participate in their courses and should contact their faculty to ensure they can continue their learning online during the 14 day period of quarantine.
  • Individuals who have completed their isolation period will be expected to wear a mask at all times while on campus for a period of 14 days following return to campus.
  • All on-campus roommates are considered close contacts and thus, will need to be referred for testing and undergo self-quarantine until the results of the test are known.
Students
  • Students who test positive for COVID-19 will need to provide documentation from the Student Health Clinic or their private provider to be excused from attending in-person classes and other activities.  Students should notify the Student Health Clinic as well as their faculty member.
  • Students who test positive for COVID-19 are required to be in self-isolation at their place of residence. Augusta University will adhere to the latest CDC and Georgia Department of Public Health (GDPH) guidelines when making requirements for isolation and quarantine.
  • Students who are experiencing symptoms should not attend class face-to-face. Students experiencing symptoms which prohibit them from online learning are encouraged to take time to rest and recover, and not expected to engage academically while ill. If able, students can stay engaged in their courses online through D2L. Students are encouraged to contact your faculty member for further individual guidance.
  • To be able to return to campus, students will need to be evaluated by a provider at the Student Health Clinic or their personal provider to receive clearance to return to campus. To receive clearance to return to campus from Student Health Services, students must provide proof of diagnosis and self-isolation with results of day-to-day monitoring of symptoms and temperature checks according to the latest CDC and GDPH guidelines. This clearance to return to campus will require students to wear a mask at all times while on campus for a period of 14 days following return to campus.
  • Faculty will work with students to make up assignments missed during the 14-day period. Students should contact the Office of Testing and Disability Services to inquire about appropriate accommodations for completing their courses.
  • All on-campus roommates are considered close contacts and thus, will need to be referred for testing and undergo self-quarantine until the results of the test are known.
Students
  • Richmond County Health Department is responsible for conducting contact tracing for confirmed cases in Richmond County. Students will be informed by Richmond County Health Department if it is believed they had close contact, as defined by the CDC, with someone who has tested positive for COVID-19. Then, students should contact the Student Health Clinic or their personal provider for testing.
Students
  • The Vulnerable Population is defined through the CDC. All students who fall within the Vulnerable Population will be given special accommodations so they can be formally excused from attending in-person classes and other campus activities. Students will need to provide medical documentation of their diagnosis to the Office of Testing and Disability Services as part of the accommodations request process. The Office of Testing and Disability Services will assist students in informing faculty of their status.
Students
  • Anyone returning from outside the U.S. and/or a regional hotspot for any reason – personal travel or otherwise – may be required to self-quarantine at home for 14 days and may be required to be tested for COVID-19 before being permitted back on campus, either for work or for study.
  • Faculty, staff and students who engage in travel outside of the US and/or to a regional hotspot and do not adhere to the requirement to self-quarantine may be subject to corrective action.
Students
  • Yes, the University System of Georgia has created contingency plans in case the severity of the COVID-19 pandemic reaches levels deemed unsafe to once again continue face-to-face operations. One of the contingencies calls for a transition to fully online classes. The decision regarding which contingency plan will be followed will be made by Augusta University in consultation with the University System of Georgia and the Georgia Department of Public Health and local county health departments and would apply to either a resurgence of the first wave or a true second wave (associated with the Fall Flu season). 
Students
  • At this time there are no plans for all students to be tested before they may return to campus.
Students

Residence halls will open with normal occupancy standards and social distancing. The number of residents will not be limited below unit occupancy. Students will be encouraged to observe preventative actions and talk with their roommates about expectations for health and safety.

Students
  • Housing and Residence Life is taking many steps to comply with CDC and state guidelines:
    • Housing and Residence Life will create a supplement to the Guide to Community Living to address community living considering the circumstances of the pandemic.
    • Housing and Residence Life will create a Safety and Security Addendum to the housing contract that students will sign upon checking into their room assignment. The addendum will require students to agree to and understand new implemented policies to community living.
    • For Fall 2020, Housing will restrict all visitation in residence halls. Each person who enters any residence hall building or community will be required to scan their Jaguar ID Card (JagCard). This scan will identify students who live in that community.
    • Social distancing standards will apply to all public spaces within residence halls including laundry rooms, study rooms, community rooms, computer labs, and kitchens.
Students
  • Housing and Residence Life will employ a socially distanced move-in process for all resident students similar to the move-out process we facilitated in spring 2020. Students will be assigned a move-in time via our Housing electronic portal.
  • Housing and Residence Life will limit appointments per hour and per hall/building. Volunteers will assist with sanitizing carts and high-touch areas during the move-in process, and these individuals will receive training and appropriate PPE provisions for the task.
  • Housing move-in will span one week (August 3-7). Similar to spring 2020 move-out, students will be limited to 2 guests to assist them with moving in.
  • We encourage students to bring only essential items (i.e. bed linens, towels/washcloths, school supplies, laundry materials, shower curtain and toiletries, toilet paper/paper towels, and clothing for warm weather as they can go home to change out between seasons) to campus. Students should also bring items related to personal health and safety such as cleaning supplies, face coverings/masks, and a personal supply of hand sanitizer.
Students
  • Augusta University does not recommend that vulnerable students live in the residence halls. Students who are considered to be at a higher risk for severe illness as defined by the Georgia Department of Public Health should carefully consider whether or not moving into a residence hall is the appropriate option for them.
Students
  • Yes, Housing and Residence Life is introducing more stringent sanitation procedures. All cleaning and disinfecting procedures will be in accordance with Center for Disease Control and Georgia Department of Public Health guidelines.
  • Some changes include:
    • The University Village (UV) clubhouse will be cleaned and sanitized on a daily basis.
    • The UV main lobby and computer lab will have a hand sanitizing station.
    • High-touch areas in all residence halls (including elevator buttons, egress bars, keyless entry stations, door handles, lobby restrooms, laundry rooms, front desk counters, electronic signature pads, lobby tables, and computer lab/print stations) will be cleaned at least four times a day and recorded for quality assurance.
    • Oak and Elm Halls will have a hand sanitizer station in each main lobby and place stations on each floor at the elevator landing lobby.
    • COVID-19 prevention supplies will be provided in common areas. This includes soap, alcohol-based hand sanitizers that contain at least 60% alcohol, facial tissues, and trash baskets.
Students
  • In alignment with university guidelines, resident students who test positive for COVID-19 should leave campus immediately and return to their permanent residence whenever possible. Students must remain off campus until they are able to meet guidelines for return outlined in the Student Health & Safety FAQs.
  • If a resident student who has tested positive for COVID-19 is unable to leave campus, Housing and Residence Life will take the following steps:
    • The resident student will be moved to an isolation room in Elm Hall.
    • Partner with Student Health and Student Counseling & Psychological Services to monitor the student’s health.
    • Partner with Campus Dining to provide food service for the student.
    • Direct its cleaning service of the occupied isolation room so they can plan to clean and sanitize the room once it is vacated.
Students
  • Currently, the university plans for resident students to remain in on-campus housing even if we must transition to online instruction due to COVID-19. The university will continue to collaborate closely with the Georgia Department of Public Health and the University System of Georgia in making these decisions.
Students
  • Opening our dining facilities in a safe manner for the fall will be imperative. All dining facilities will open in accordance with social distancing requirements. The following procedures will be observed:
    • Social Distance Occupancy
      • Atrium Dining Hall - 150 people max
      • JSAC - 200 people max
      • Ed Commons & Allgood Hall - N/A
      • Harper St. - 40 people max

 

  • Changes in delivery or meal options
    • Atrium Dining Hall - Self-serve items [salad bar, waffle maker, etc.] replaced with prepared options
    • JSAC - N/A
    • Ed Commons & Allgood Hall - N/A
    • Harper St. - N/A
Students
  • Standards for disinfecting surfaces for our university-controlled spaces (Allgood Hall and Education Commons) will be set based on guidance from the Workplace Health and Safety Plan. Standards for disinfecting surfaces in our vendor-controlled spaces (Atrium, JSAC, and Harper St.) are defined by the vendor, but must meet all university standards.
Students
  • Our policies, practices, and guidelines regarding social distancing in dining facilities will align with state-level instructions regarding seated dining for Atrium, JSAC, and Harper Street. Other campus locations like Allgood and Education Commons are carry-out only and are not considered dining areas. There are common areas near these carry-out outlets which are not dining specific, but we will have tables and chairs removed as needed to be consistent with social distancing guidelines. In addition, the following will take place at all dining facilities:
    • Tables and chairs will be adjusted (removed or added) in all dine-in facilities to reflect the social distancing occupancy levels identified above.
    • The staff member at the door will keep count of total guests for the Atrium.
    • Sneeze guards have been added at retail locations.
Students

Complete the Technological Needs Survey on the Jags CARE web site to request a loaner laptop for fall semester.

Students

Information about learning online, including access to internet, can be found here. For example, students may use EduRoam, a system purchased by the University System of Georgia that allows all AU students to access wireless network locations using the same credentials (user/password) they use at their home institution. The system is available nationwide, so all students can access the system no matter where they live. Students can also complete the Technological Needs Survey on the Jags CARE web site to request assistance.

Students

Academic support units – the Academic Success Center (ASC) https://www.augusta.edu/academicsuccess/, the Writing Center (WC)  https://www.augusta.edu/pamplin/writingcenter/  and the Math Assistance Center (MAC Lab) https://www.augusta.edu/scimath/mathematics/mathassistancecenter.php – are currently providing online peer tutoring and coaching for students engaged with all modes of instruction. Visit the websites for more information and directions on how to meet with a tutor or coach.

Students

Although student life-related meetings and events are always encouraged to be virtual, we understand this is not always feasible. As we want to ensure an impactful student experience even in the midst of COVID-19, we will allow in-person student events/meetings, but only under the following conditions:

 

  • All student-focused events/meetings outside of the classroom must be registered through JagLife (augusta.presence.io). Attendance must be taken and uploaded within 24 hours. Event attendance will be used for contact tracing purposes when necessary. 
  • Face coverings are required for all in-person student events taking place inside Augusta University facilities/buildings. Face covering use will be in addition to and is not a substitute for social distancing.;
  • In-person student events and meetings must take place on-campus or at a venue within the immediate Augusta area. 
    • On-campus events and meetings cannot exceed any room occupancy guidelines for social distancing set by the Division of Facilities Services. 
    • Off-campus event venues must employ all CDC physical distancing guidelines.
  • In-person student events and meetings are capped at 50 participants, including organizers, and must be planned with physical distance measures.
  • Outside guests are not allowed to participate in student events or meetings.
  • Events and meetings may employ an appointment schedule or rotation system if they need to accommodate multiple groups of 50 people.

Service vendors are allowed on campus only when they follow CDC cleaning and physical distancing guidelines.

Students

Effective July 15, 2020, all students are required to wear an appropriate face covering while inside Augusta University facilities/buildings. Face covering use will be in addition to and is not a substitute for social distancing. Face coverings are not required in one’s own residence hall room or suite, when alone in an enclosed office or study room, or in campus outdoor settings where social distancing requirements are met. 

Students

Students and patrons are allowed to remove their face covering when they are actively exercising at the Campus Recreation facility. Face coverings must be worn at all other times (i.e. entering the facility, checking in, and walking from one machine or exercise to another). For more information about wearing a face covering during physical activity, please see the CDC website:  (https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/cloth-face-cover-guidance.html).

Students

A student unable to wear a face covering due to a medical condition must contact the Office of Testing & Disabilities Services with medical documentation of their diagnosis to request an exemption from the face covering requirement. The Office of Testing and Disability Services will assist students in informing faculty of their status.

All Audiences
Faculty Staff Students

Since the pandemic began, AU has made a concerted effort to follow the guidelines provide by the Centers for Disease Control and Prevention (CDC) and the Georgia Department of Public Health (DPH), including adjusting to the changes to the guidelines as they have occurred. AU continues to recognize the fluid nature of the situation and will continue to follow the guidelines, including changes as they occur.

In keeping with the guidelines, Augusta University will:

  • Require (effective July 15) all students, faculty, staff, and visitors to wear an appropriate face covering while inside Augusta University facilities/buildings. Face covering use will be in addition to and is not a substitute for social distancing.
  • Strongly encourage that students, faculty, staff and visitors practice social distancing.
  • Provide information on safe practices such as handwashing, covering one’s nose/mouth when coughing or sneezing, and staying home when sick.
  • Install signage in campus locations to communicate expectations.

In addition, the Workplace & Health Safety Plan outlines preventative practices that departments will be expected to adopt, and the plan identifies mitigation and monitoring practices and cleanliness and sanitation expectations to aid in ensuring a safe campus.

Faculty Staff Students

Augusta University is partnering with the Georgia Department of Public Health (DPH) and DPH is taking the lead to conduct contract tracing when faculty, staff, and students have tested positive for COVID-19. Faculty and staff who have tested positive should contact Employee Health & Wellness (https://my.augusta.edu/human-resources/employee-health-and-wellness/), and students should contact Student Health Services (https://www.augusta.edu/shs/). Those units will coordinate with AU’s Chief Medical Officer for further guidance in reaching out to the DPH.

Faculty Staff Students

Yes, as shuttles are small, enclosed spaces, masks are required for drivers and riders. For students/employees who do not have a mask, one will be provided for them to wear on the shuttle.

Faculty Staff Students

Augusta University will allow certain travel during the fall semester with the following guidelines:

  • Augusta University prohibits all academic or work travel for faculty, staff, and students, without specific advance approval from the President and the Provost, outside of the United States through December 31, 2020.
  • Augusta University prohibits all academic or work travel for faculty, staff, and students, without specific advance approval from the President and the Provost, outside Georgia—except for the Augusta Metropolitan Statistical Area (MSA) through December 31, 2020.
  • All non-essential travel is prohibited until further notice.
  • Essential travel is allowed if travel occurs within the state of Georgia. If travel is to occur outside the State of Georgia, approval must be received from the President and the Provost.
  • All faculty, staff, and students will be encouraged to take full advantage of virtual attendance for meetings.
  • When faculty, staff, and students are attending approved, essential meetings that are hosted face-to-face, social distancing should be utilized during any in-person interactions.
  • Augusta University or academic-related travel (e.g., instruction, clinicals, internships, clerkships, admissions recruiting) may be permitted within Georgia and the surrounding Augusta MSA with the required approvals under existing University policies and must be secured in writing in advance of travel.
  • In special cases, clinical rotations may be held outside of Georgia (and the Augusta MSA) for students or medical residents currently living outside of Georgia (and the Augusta MSA). No clinical rotations will be permitted outside of Georgia for students or medical residents who are on campus in the fall. On a case-by-case basis, the respective Dean or Chair will need to approve the clinical rotation outside of Georgia as meeting the essential travel threshold, confirm that the student will not return to the AU campus during the fall, and use best efforts to verify COVID-19 is not present at that site. Students who are currently on clinical rotations outside of Georgia and the Augusta MSA, and who are not planning to return to campus, may continue their respective rotation with permission from their Dean.

NOTE: The Augusta MSA includes Aiken and Edgefield Counties in South Carolina.

Faculty Staff Students

Vending machines will be wiped down by cleaning staff multiple times per day.

Faculty Staff Students

No. Until further notice, campus spaces cannot be used or rented by outside/external entities.

Faculty Staff Students

No. Until further notice, campus spaces cannot be used or rented by outside/external entities. This includes if those meetings/events are “sponsored” by employees/internal units. Bringing visitors to campus should be avoided and/or strictly limited.

Faculty Staff Students

Bringing visitors to campus should be avoided and/or strictly limited. Individual campus visit programs for prospective students may continue with social distancing guidelines.

Faculty Staff Students

Effective July 15, all visitors are required to wear an appropriate face covering while inside Augusta University facilities/buildings. Face covering use will be in addition to and is not a substitute for social distancing.

NOTE: For visitors, face coverings are not required when the individual is alone in an enclosed office or meeting room, or in campus outdoor settings where social distancing requirements are met.

Faculty Staff Students

Yes, face coverings should be removed while dining in a campus facility.  However, face coverings must be worn at all other times (i.e. ordering, waiting in line, paying for meal, waiting for a friend, etc.).

Faculty and Staff
Faculty Staff

Employees should receive communication from their immediate supervisor, department chair or director regarding the transition schedule. Members of the President’s Cabinet - Vice Presidents, Deans and Directors - have been authorized to develop schedules that work for operational needs of their respective colleges, schools, divisions and departments. These leaders are also engaging their department chairs, directors and other members of their management teams to determine plans. There are two target dates that will impact the schedules being developed, as follows:

· Wednesday, July 1, 2020 – this is the beginning of the fiscal year, the beginning of the year for fiscal year employees, the beginning of the year for some health sciences educational activities, and when our new residents begin their residencies, among other things. Thus, this date has been identified as an important date for key services to be available. This date is also the first day that the USG authorized Non-Closure Emergency Leave will no longer be available, so any employee approved for that leave during April, May and June will need to plan to either return to on-site work or, if work is not available, the employee will be expected to take available leave to remain in paid status.

· Monday, August 3, 2020 – this is the beginning of the academic year for those faculty and staff who may be on academic year appointments. Classes begin for fall term on Monday, August 10, so the week before represents a timeframe for key start of term activities for students, faculty and staff.

College/School/Department plans with specific dates for their employees have been completed and communication to employees should begin shortly.

Faculty Staff

As employees transition back into the workplace, departments will make arrangements to encourage social distancing. If you have concerns, please contact your immediate supervisor for further discussion.

Faculty Staff

Effective July 15, 2020, all students, faculty, staff, and visitors are required to wear an appropriate face covering while inside Augusta University facilities/buildings. Face covering use will be in addition to and is not a substitute for social distancing. Additionally, if your position requires you to wear any form of personal protective equipment (PPE), you are required to adhere to those existing requirements.

Also, if you are an AU employee who works in any AU Health building, you are required to wear a face mask.

NOTE: For faculty, staff, students and visitors, face coverings are not required when the individual is alone in an enclosed office or meeting room, or in campus outdoor settings where social distancing requirements are met.

Faculty Staff

No, Augusta University does not have a hazardous pay option for employees.

Faculty Staff

Employees experiencing symptoms should utilize the COVID-19 Virtual Screenings resources available online through AU Health System free virtual screening. AU Health encourages those who are sick or show symptoms of COVID-19 to use the health system's new remote screening tool, available for free on the website and as a mobile app for Apple and Android, or to call the health system COVID-19 hotline at 706-721-1852.

Faculty Staff
  • The Medical College of Georgia at Augusta University provides an on-campus assessment and counseling program for employees, faculty, house staff, graduate students, and for the immediate members of their family. For more information or to schedule an appointment, please contact the Employee-Faculty Assistance Program (EFAP) at (706) 721-2599 or visit the website at https://www.augusta.edu/about/efap.php.
  • In addition to the EFAP provided by the Medical College of Georgia, USG has partnered with KEPRO to provide USG employees and their family members with a comprehensive Employee Assistance Program (EAP). Full-time and part-time employees, family, and household members have access to the program. Services are free and confidential, within the bounds of the law. The EAP is available 24/7/365 and provides the following services. Contact KEPRO at 1-844-243-4440 or go to http://www.eaphelplink.com/ and use the company code USGcares.
Faculty Staff

Meetings and conferences should initially be held virtually whenever possible and only conducted in-person when social distancing can be maintained. Other services that involve personal contact should also be provided virtually, where possible.

Faculty Staff

The Division of Facilities Services is reviewing occupancy guidelines for spaces, such as restrooms, elevators, stairwells, etc. Signage will be installed where applicable to provide guidance on social distancing and hygiene.

Within individual units and offices, supervisors are expected to clearly communicate to employees the expectation of maintaining six-foot distance, which will include signage posted in work areas. Supervisors can refer to the following links for some examples of this signage:

Faculty Staff

Even prior to COVID-19, the Division of Facilities Services has been installing CDC recommended filters in Augusta University buildings. While the current schedule for replacing filters will be maintained, those nearer their end will be replaced sooner.

Faculty Staff

At this time, no study abroad will be permitted for the fall semester.

Faculty Staff

The Division of Facilities Services will provide assistance with assessing physical spaces and determining solutions to encourage physical distancing. A designated email address is being established to handle these requests.

Faculty Staff

The Division of Facilities Services will provide assistance with assessing physical spaces and determining solutions to encourage physical distancing. Determinations for installing physical barriers will be based on need, availability of materials, and consideration for other effective solutions to encourage physical distancing (e.g., marks on the floor).

Faculty Staff

The Division of Facilities Services will provide assistance to units in acquiring cleaning supplies and hand sanitizer.

Faculty Staff

Procedures related to FMLA must be approached on a case-by-case basis. Please contact Morgan Chavous (mchavous@augusta.edu) in the Division of Human Resources for assistance.

Faculty Staff

Please send these to AU_HR_CONFIDENTIAL@augusta.edu.

Have leave-related questions? Contact Chris Hunt, HR Leave Coordinator at 706-721-3836 or chunt@augusta.edu.

Faculty Staff

Yes, if teleworking is an option and the employee is able to telework, they are allowed to do so.

Faculty Staff

Employees will need to work with their direct supervisor regarding work arrangements due to childcare issues. There may be an option for leave under the Families First Coronavirus Response Act (FFCRA); however, there is a cap on the number of hours available and other restrictions. Please visit the Human Resources Work Arrangement Webpage to review the various leave options available for employees.

Faculty Staff

Employees who work directly in patient care are essential personnel and expected to appear for work as scheduled. Employees who are not experiencing COVID-19 related symptoms are expected to return to the workplace in accordance with your specific departmental return-to-work transition plan. Departments are taking measures to ensure the work environment is safe for employees to return. If there are other circumstances preventing your return to the workplace, please review the Human Resources Work Arrangement Webpage to review the various leave options available for employees.

Faculty Staff

An employee who is considered high risk according to the CDC definition, will be allowed to submit a request for an alternative work arrangement. Please review the Human Resources Work Arrangement Webpage to review the various leave options available for employees.

Faculty Staff

AU has purchased two masks for each faculty, staff, and student. One will be navy, and one will have a jaguar on its side. Plans for distributing these masks are still underway.

Faculty Staff

Employees should try, if at all possible, to attend meetings virtually. If the meeting cannot be held virtually or postponed, employees may only attend if social distancing requirements can be maintained.

 

NOTE: The Augusta Metropolitan Statistical Area includes Aiken and Edgefield Counties in South Carolina.

Faculty Staff

Employees are encouraged to avoid any travel outside the Augusta Metropolitan Statistical Area whenever possible and to take full advantage of virtual attendance. Only essential travel within Georgia will be allowed if virtual attendance is not feasible or not an option.

 

NOTE: The Augusta Metropolitan Statistical Area includes Aiken and Edgefield Counties in South Carolina.

Faculty Staff

No. Until further notice, all employee work travel outside the State of Georgia is prohibited unless specific advance approval has been received from the President and/or the Provost.

Faculty Staff

No. Until further notice, all employee work travel outside the United States is prohibited unless specific advance approval has been received from the President and/or the Provost.

Faculty Staff

On-campus internal events, which are those events hosted by AU for internal audiences, should be held virtually, if at all possible. If the event cannot be held virtually or postponed, social distancing requirements must be maintained.

 

For information regarding student meetings/events, please see the student-related FAQs.

Faculty Staff

No, internal events involving external participants are prohibited until further notice unless specific advance approval has been received from the President and/or the Provost.

 

For information regarding student meetings/events, please see the student-related FAQs.

NOTE: Requests for exemption will be approved only in truly exceptional situations.

Faculty Staff

On-campus employee/internal meetings, which are those hosted by AU for internal audiences, should be held virtually, if at all possible. If the meeting cannot be held virtually or postponed, social distancing requirements must be maintained.

 

For information regarding student meetings/events, please see the student-related FAQs.

Faculty Staff

No, meetings involving external participants are prohibited until further notice unless specific advance approval has been received from the President and/or the Provost.

 

For information regarding student events, please see the student-related FAQs.

NOTE: Requests for exemption will be approved only in truly exceptional situations.

Faculty Staff

On-campus continuing education programs/training, which are those hosted by AU for internal audiences, should be held virtually, if at all possible. If the meeting cannot be held virtually or postponed, social distancing requirements must be maintained.

 

For information regarding student events, please see the student-related FAQs.

Faculty Staff

No. Continuing Education programs/training involving external participants coming on campus are prohibited until further notice without specific advance approval by the president and/or provost.

NOTE: Requests for exemption will be approved only in truly exceptional situations.

Faculty Staff

No. Internal events involving internal or external participants at off campus locations are prohibited until further notice unless specific advance approval has been received from the President and/or the Provost.

NOTE: Requests for exemption will be approved only in truly exceptional situations.

Faculty Staff

All those who wish to submit requests for exemptions for events/meetings/continuing education/training must complete the form located at http://augusta.edu/reopening/documents/exemption-request-form.docx. The form must be filled out completely and submitted at least thirty days prior to the event/meeting/continuing education/training taking place. Justifications must include, with appropriate documentation, any financial and other noted impacts for not holding the event/meeting/continuing education/training.

NOTE: Requests for exemption will be approved only in truly exceptional situations.

Faculty Staff

No, face coverings are not required when the individual is alone in an enclosed office. However, the mask should be close at hand (for example, hanging off the ear or under the chin) in order to be quickly reapplied anytime another person enters the office.

Faculty Staff

If the cubicles are (6) six feet apart and social distancing can be maintained without possible breach, employees can work without a mask while working at their desk. However, face coverings should remain close at hand (for example, hanging off the ear or under the chin) in order to be quickly reapplied anytime social distancing cannot be maintained.

 

If the cubicles are not (6) six feet apart, employees should wear their face coverings. Alternating work schedules could be utilized to manage this issue.

Faculty Staff

A faculty or staff member unable to wear a face covering due to a medical condition must complete the Request for Exemption Form available at Augusta.edu/reopening/ under the Human Resources tab. The form should be submitted to Human Resources, at AU_HR_Confidential@augusta.edu to request an exemption from the face covering requirement.

Faculty Staff

Employees falling into one of the following categories are eligible to seek alternate work arrangements:

  • Older Adults
    • The age of 65 is the measure for evaluating requests for alternate work arrangements under this category. Individuals younger than 65 can provide documentation from a health care provider that their age is a determining factor for risk that should prevent them from working on campus as scheduled.
  • People with the following underlying medical conditions may request alternate work arrangements under the previously developed process:
  • Chronic kidney disease
  • COPD (chronic obstructive pulmonary disease)
  • Immunocompromised state (weakened immune system) from solid organ transplant
  • Obesity (body mass index [BMI] of 30 or higher)
  • Serious heart conditions, such as heart failure, coronary artery disease, or cardiomyopathies
  • Sickle cell disease
  • Type 2 diabetes mellitus
  • Asthma (moderate-to-severe)
  • Cerebrovascular disease (affects blood vessels and blood supply to the brain)
  • Cystic fibrosis
  • Hypertension or high blood pressure
  • Immunocompromised state (weakened immune system) from blood or bone marrow transplant, immune deficiencies, HIV, use of corticosteroids, or use of other immune weakening medicines
  • Neurologic conditions, such as dementia
  • Liver disease
  • Pregnancy
  • Pulmonary fibrosis (having damaged or scarred lung tissues)
  • Smoking
  • Thalassemia (a type of blood disorder)
  • Type 1 diabetes mellitus
Faculty
Faculty

The current ratio of fully online to face-to-face courses is 10%. The expectation is that it will remain below 12%.

Faculty
  • Course delivery will be through hybrid and blended teaching models that include a combination of in-person, virtual, and alternative platforms, providing flexibility for instructor and student
  • Instructional delivery decisions will be made by Department Chairs/Deans, in concert with faculty, given the unique expectations across the various colleges
  • While planning for face-to-face, faculty should build contingencies for instructional approaches.

 

Delivery models:

Face-to-face: Courses/sections are presented in-classroom with physical distancing measures in place

Basic Hybrid:  Some activities take place in the classroom and some online

  • Online Driver Model – Content is presented for the first time online, and the learning is extended in the classroom (same as flipped)
  • Face-to-face Driver Model – Content is presented for the first time in the classroom, and the learning extended online
  • Faculty Aid/Matrix to align in-class and out-of-class activities with learning objectives

Online: Courses/section are delivered remotely via approved AU platforms

Faculty
  • Establish courses in the AU Learning Management System (D2L/Brightspace). D2L is the platform for hosting course content and communicating with students. Regarding D2L usage, the expectation is that every course will have a presence in D2L and contain at a minimum the following essential elements:
    • Faculty contact information
    • Course overview information
    • Syllabus
    • Schedule
    • Assignments
    • Gradebook
Faculty

Faculty will have instructional support throughout the fall from staff in Information Technology (https://www.augusta.edu/its/training.php) and the Center for Instruction and Innovation (www.augusta.edu/innovation).

Faculty

Faculty have access to robust technology in/out of the classroom. Minimum classroom technology will include (but is not limited to):     

  • Echo360 capabilities so lectures can be streamed and recorded,
  • Dual display video (computer screen and white board display simultaneously),
  • Overhead projector and/or touchscreen technology, and
  • Laptop connection.
Faculty
Faculty

All cohorts/student groupings will be determined at the course-level based on instructional needs. Using D2L platform, faculty will communicate with students registered for a class early and often to ensure clarity and understanding of cohorting requirements and schedules.

Faculty

As soon as faculty are ready, they can communicate through D2L with students who have registered for the course. Along with the six essential elements (faculty contact information, course overview information, syllabus, schedule, assignments, and gradebook), faculty can provide more specific course guidelines and instructions.

Faculty
  • Colleges and Facilities Services are working together to identify a tiered approach for appropriate practices within individual spaces.
  • Faculty may:
    • Implement staggered lab schedules to provide continuity of instruction,
    • Offer lab classes in a repeated format to allow for smaller class size (following appropriate accreditation guidelines for distance learning), and/or
    • Work with their Dept. Chairs to determine their options.
Faculty
  • AU will allow students to continue to participate in on-site clinical/practicum/internship experiences if sponsors submit assurance of their compliance with relevant safety guidance from the CDC and state/local health authorities. An internship or clinical site will not knowingly permit a student to interact with individuals testing positive, or presumed positive, for COVID-19.
  • For experiential learning on campus (e.g., labs, undergraduate research, leadership development courses), faculty will apply guidelines for spacing and safety in classrooms consistent with typical classrooms.
  • Faculty and staff in the Interdisciplinary Simulation Center have developed protocols for all classes and simulations consistent with hospital protocols and CDC guidelines.
  • MCG and DCG are coordinating with their accrediting bodies to develop additional considerations for student clinical and simulation experiences.
Faculty
  • Faculty may use Respondus Monitor to administer exams. Consult with IT Services for support and preparation in D2L.
Faculty
  • Yes, exam schedules remain the same regardless of what occurs during the semester.
Faculty
  • Classrooms will be labeled with signage stipulating the maximum occupancy allowed to ensure social distancing..
  • Social distancing expectations of 6 or more feet will be implemented in all spaces.
  • Spaces will be disinfected daily as routine cleaning.
  • Signage will promote hygiene and physical distancing protocols.

Effective July 15, 2020, all students and faculty are required to wear an appropriate face covering while inside Augusta University facilities/buildings. Face covering use will be in addition to and is not a substitute for social distancing. NOTE: For faculty, staff, students and visitors, face coverings are not required when the individual is alone in an enclosed office or meeting room, or in campus outdoor settings where social distancing requirements are met.

Faculty

Cleaning personnel will sanitize all classrooms and labs each morning before classes start.

Faculty
  • All members of the AU community will be expected to self-monitor for COVID-19 symptoms.
  • If faculty become symptomatic, contact your healthcare provider and AU Human Resources to be guided through the screening and testing process developed for COVID-19.
  • Faculty should work with their Department Chair/Dean to facilitate continuity of instruction.
Faculty
  • Advise students to contact their healthcare provider and seek medical attention at first sign of symptoms. If they have questions, they may contact the Dean of Students. (https://www.augusta.edu/student-life/dean.php)
  • Faculty will work with affected students to make adjustments to help the students continue their program of study.
Faculty

 

  • Faculty are encouraged to utilize virtual technology for meetings and administrative activities. Students are being instructed to contact faculty via phone, email, or their D2L platform to schedule and appropriately plan.
  • If a face-to-face meeting between faculty and a student needs to occur, faculty and students are required to wear an appropriate face covering while inside Augusta University facilities/buildings. This includes faculty offices.
Faculty

Facilities is working to install signage, rearrange/remove furniture, and to affix marks on the floor to ensure social distancing expectations for all individuals, including students, in common spaces.

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Last Updated: July 9, 2020

Contact Us

Campus Reopening Project

 reopening@augusta.edu


Last modified: June 4, 2020 by Heather Hopkins