Resources and information regarding COVID-19 are available on JagWire and myAugusta: Public Resources Healthcare Resources
Employee
Employees

If the cubicles are (6) six feet apart and social distancing can be maintained without possible breach, employees can work without a mask/face covering while working at their desk. However, masks/face coverings should remain close at hand in order to be quickly reapplied anytime social distancing cannot be maintained.

 

If the cubicles are not (6) six feet apart, employees should wear their masks/face coverings. Alternating work schedules could be utilized to manage this issue.

Employees

Augusta University will allow certain travel during the fall semester with the following guidelines:

  • Augusta University prohibits all academic or work travel for faculty, staff, and students, without specific advance approval from the President and the Provost, outside of the United States through December 31, 2020.
  • Augusta University prohibits all academic or work travel for faculty, staff, and students, without specific advance approval from the President and the Provost, outside Georgia—except for the Augusta Metropolitan Statistical Area (MSA) through December 31, 2020.
  • All non-essential travel is prohibited until further notice.
  • Essential travel is allowed if travel occurs within the state of Georgia. If travel is to occur outside the State of Georgia, approval must be received from the President and the Provost.
  • All faculty, staff, and students will be encouraged to take full advantage of virtual attendance for meetings.
  • When faculty, staff, and students are attending approved, essential meetings that are hosted face-to-face, social distancing should be utilized during any in-person interactions.
  • Augusta University or academic-related travel (e.g., instruction, clinicals, internships, clerkships, admissions recruiting) may be permitted within Georgia and the surrounding Augusta MSA with the required approvals under existing University policies and must be secured in writing in advance of travel.
  • In special cases, clinical rotations may be held outside of Georgia (and the Augusta MSA) for students or medical residents currently living outside of Georgia (and the Augusta MSA). On a case-by-case basis, the respective Dean or Chair will need to approve the clinical rotation outside of Georgia as meeting the essential travel threshold and use best efforts to verify COVID-19 is not present at that site. Students who are currently on clinical rotations outside of Georgia and the Augusta MSA may continue their respective rotation with permission from their Dean. All state and local directives must be followed should there be any restrictions in place regarding return from specific locations that might require quarantine or other measures, but such students are not otherwise prohibited from returning to campus at the completion of the out of state/out of area rotation.

NOTE: The Augusta MSA includes Aiken and Edgefield Counties in South Carolina.

Employees

All students, faculty, staff, and visitors are required to wear an appropriate mask/face covering while inside Augusta University facilities/buildings. Mask/face covering use will be in addition to and is not a substitute for social distancing. Additionally, if your position requires you to wear any form of personal protective equipment (PPE), you are required to adhere to those existing requirements.

Also, if you are an AU employee who works in any AU Health building, you are required to wear a mask/face covering.

NOTE: For faculty, staff, students and visitors, masks/face coverings are not required when the individual is alone in an enclosed office or meeting room, or in campus outdoor settings where social distancing requirements are met.

Employees

Yes, sporting events will resume in fall.  The Peach Belt Conference (PBC) will allow Fall sports to compete beginning October 1, 2020.

Employees

Yes, sporting events will resume in fall with audiences under the guidelines of the PBC “Return to Play” plan.

Employees

Student Athletes will be allowed to return to campus August 3, 2020.

Employees

Student Athletes will be allowed to return to campus to practice on August 14, 2020.

Employees

All Student Athletes will be tested during their annual physicals after August 3, 2020.  All Student Athletes at high risk of exposure (men’s and women’s basketball and volleyball) will be tested within seventy-two (72) hours of competition and weekly per NCAA recommendations.

Employees

Faculty and staff are expected to notify their supervisor if they have tested positive or are suspected to have COVID-19. Supervisors are to immediately report such suspected and confirmed COVID-19 illness at Augusta University to REPORTCOVID@augusta.edu or call 706-721-2663. You may also call this number if you are concerned about a potential exposure and would like guidance on whether to self-isolate or quarantine.

Employees

Facilities will deploy a rapid response team available to readily clean and remediate areas where a positive case has been diagnosed. To request assistance, email REPORTCOVID@augusta.edu and provide the following information to help Facilities more quickly respond:

  • The last date the individual worked
  • The building/room number/area they worked in
  • When they received their test result
  • Other areas that will need to be cleaned (breakrooms, restrooms, conference rooms, other shared spaces, etc.)

For more information on the cleaning efforts related to COVID-19, please read about the safeguards and protocols Facilities has in place at the university.

Employees

Human Resources offers virtual interviewing options to assist departments with searches for essential positions. Those interviews which must be conducted on-site and face-to-face will be managed on a case by case basis, and generally limited to only those occurring at a finalist stage. Departments with a need to bring a finalist on site will be required to seek prior approval of Human Resources before extending any invitation to a candidate. To make a request, department leaders should contact their HR Business Partner or Recruiter for staff positions and Faculty Support Services for faculty positions. The process and requirements may be found at https://www.augusta.edu/hr/talent-acquistion-management/pandemic-info.php. If an onsite candidate visit is approved, then without exception, social distancing and the wearing of face coverings will be required for both candidates and those interacting with them.

Employees

Research for new, non-COVID-19 research studies can begin as of July 6, 2020.  Please see the guidance distributed July 1. 2020 for planning expectations and approval processes, now posted on the AU Research website.

Employees

All faculty, staff, and students are required to wear face coverings while inside any AU facility/building. When it comes to social distancing, each lab is unique in its dimensions and requirements. As such, specific requirements for each lab will be set on a case by case basis. Investigators (faculty members) should develop their plans (to include student researchers, as applicable) and review them with their chairs, consistent with AU guidance for social distancing and face coverings.

Employees
Even prior to COVID-19, the Division of Facilities Services has been installing CDC recommended filters in Augusta University buildings. Air filters in all buildings will be replaced and/or inspected prior to the start of fall semester which is part of the routine maintenance procedures.
Employees
The Division of Facilities Services will provide assistance with assessing physical spaces for rearranging furniture layouts, possible installations of Plexiglas barriers and placement of sanitizer dispensers and/or disinfectant spray bottles. Once Facilities receives a request a representative will visit the location for the assessment and then submit the request to the Campus Reopening Assessment Committee for approval of the proposed plan. The Request Form can be found at: https://www.augusta.edu/facilities/documents/campus-reopen-supplies-req-form.pdf
Employees

Yes, units can include requests for Plexiglas barriers using the Request Form found at:

 

https://www.augusta.edu/facilities/documents/campus-reopen-supplies-req-form.pdf

Employees
These products can be requested from Facilities and are listed on the following Request Form: https://www.augusta.edu/facilities/documents/campus-reopen-supplies-req-form.pdf
Employees
Procedures related to FMLA must be approached on a case-by-case basis. An alternate work arrangement request may be required. Please contact AU_HR_CONFIDENTIAL@augusta.edu for assistance.
Employees
Yes, employees will be required to practice social distancing. As employees transition back into the workplace, departments will make arrangements to support social distancing. If you have concerns, please contact your immediate supervisor for further discussion.
Employees

1. Self isolate.

2. Send an email to reportcovid@augusta.edu.

3. If you have leave questions, call or email University HR 706-446-4457 to review leave options: Sick leave, FMLA, and/or other. If you seek to work remotely, contact your supervisor regarding telework options.

4. Stay home for at least 10 days since symptoms first appeared. At least the last 3 days of the 10 days must be fever free (without taking fever reducing medication).

5. Email HR at reportcovid@augusta.edu when able to return to work.

6. All hospital and clinical staff must call Employee Health at 706-721-3418 for a return-to-work clearance.
Employees

Send an email to reportcovid@augusta.edu. Include employee name, department, location and whether they were symptomatic and/or exposed. (Ex. John Doe, Legal Affairs, Kelly Building, Symptomatic).

Contact Human Resources to review work options for employee with a prolonged absence.
Employees

The Greenblatt Library will open August 3. The Reese Library will open August 10.

 

Reese Library will be open 8:00 AM-5:00 PM Monday, August 3 to Friday, August 7.

 

NOTE: The hours listed below will be in effect starting August 3 for Greenblatt and August 10 for Reese.

 

Fall 2020 University Libraries' Hours  

Sunday 2:00 PM -10:00  PM
Monday 7:30 AM – 11:00 PM
Tuesday 7:30 AM – 11:00 PM
Wednesday 7:30 AM – 11:00 PM  
Thursday 7:30 AM – 11:00 PM
Friday 7:30 AM– 7:00 PM
Saturday 9 :00 AM – 5:00 PM  

 

  • Students, faculty, staff, and visitors are required to wear a mask in the Libraries in accordance with university policy and observe social distancing in common areas.
  • Seating has been rearranged in open computer labs, study areas, and group study rooms to meet social distancing requirements of 6 feet spacing.
  • Curbside pickup service is available for library patrons to reduce contact. Similarly, students can return books to book drops located outside of library buildings.
University Libraries Curbside Pickup Service
https://guides.augusta.edu/access_services/covid19
  • Library faculty and staff are available for assistance via multiple social tools. Students can contact staff via Teams, WebEx, email, chat, and phone. https://www.augusta.edu/library/
Employees

Yes, the university is distributing two cloth facemasks for every student, faculty, and staff member. In addition, students are encouraged to bring appropriate face coverings of their choice. 

 

Cloth face coverings are not medical-grade protective equipment but do provide an extra layer or protection to help prevent respiratory droplets from traveling in the air and onto other people.

 

Students will be allowed to pick up their two masks from central locations on our campuses using their JagID after August 3. We will share more specific details in the coming weeks.

Employees

Since the pandemic began, AU has made a concerted effort to follow the guidelines provided by the Centers for Disease Control and Prevention (CDC) and the Georgia Department of Public Health (DPH), including adjusting to the changes to the guidelines as they have occurred. AU continues to recognize the fluid nature of the situation and will continue to follow the guidelines, including changes as they occur.

In keeping with the guidelines, Augusta University will:

  • Require all students, faculty, staff, and visitors to wear an appropriate mask/face covering while inside Augusta University facilities/buildings. Mask/Face covering use will be in addition to and is not a substitute for social distancing.
  • Require that students, faculty, staff and visitors practice social distancing.
  • Provide information on safe practices such as handwashing, covering one’s nose/mouth when coughing or sneezing, and staying home when sick.
  • Install signage in campus locations to communicate expectations.

In addition, the Workplace & Health Safety Plan outlines preventative practices that departments will be expected to adopt, and the plan identifies mitigation and monitoring practices and cleanliness and sanitation expectations to aid in ensuring a safe campus.

Employees

All visitors are required to wear an appropriate mask/face covering while inside Augusta University facilities/buildings. Mask/Face covering use will be in addition to and is not a substitute for social distancing.

NOTE: For visitors, mask/face coverings are not required when the individual is alone in an enclosed office or meeting room, or in campus outdoor settings where social distancing requirements are met.

Employees

Yes, masks/face coverings should be removed while dining in a campus facility.  However, masks/face coverings must be worn at all other times (i.e. ordering, waiting in line, paying for meal, waiting for a friend, etc.).

Employees

No, masks/face coverings are not required when the individual is alone in an enclosed office. However, the mask/face covering should be close at hand (for example, hanging off the ear or under the chin) in order to be quickly reapplied any time another person enters the office.

Employees

A faculty or staff member unable to wear a mask/face covering due to a medical condition must complete the Request for Exemption Form available at Augusta.edu/reopening/ under the Human Resources tab. The form should be submitted to Human Resources, at AU_HR_Confidential@augusta.edu to request an exemption from the mask/face covering requirement.

Employees

Employees falling into one of the following categories are eligible to seek alternate work arrangements:

  • Older Adults
    • The age of 65 is the measure for evaluating requests for alternate work arrangements under this category. Individuals younger than 65 can provide documentation from a health care provider that their age is a determining factor for risk that should prevent them from working on campus as scheduled.
  • People with the following underlying medical conditions may request alternate work arrangements under the previously developed process:
  • Chronic kidney disease
  • COPD (chronic obstructive pulmonary disease)
  • Immunocompromised state (weakened immune system) from solid organ transplant
  • Obesity (body mass index [BMI] of 30 or higher)
  • Serious heart conditions, such as heart failure, coronary artery disease, or cardiomyopathies
  • Sickle cell disease
  • Type 2 diabetes mellitus
  • Asthma (moderate-to-severe)
  • Cerebrovascular disease (affects blood vessels and blood supply to the brain)
  • Cystic fibrosis
  • Hypertension or high blood pressure
  • Immunocompromised state (weakened immune system) from blood or bone marrow transplant, immune deficiencies, HIV, use of corticosteroids, or use of other immune weakening medicines
  • Neurologic conditions, such as dementia
  • Liver disease
  • Pregnancy
  • Pulmonary fibrosis (having damaged or scarred lung tissues)
  • Smoking
  • Thalassemia (a type of blood disorder)
  • Type 1 diabetes mellitus
Employees

No. Until further notice, campus spaces cannot be used or rented by outside/external entities.

Employees

No. Until further notice, campus spaces cannot be used or rented by outside/external entities. This includes if those meetings/events are “sponsored” by employees/internal units. Bringing visitors to campus should be avoided and/or strictly limited.

Employees

Bringing visitors to campus should be avoided and/or strictly limited. Individual campus visit programs for prospective students may continue with social distancing guidelines.

Employees

Employees should try, if at all possible, to attend meetings virtually. If the meeting cannot be held virtually or postponed, employees may only attend if social distancing requirements can be maintained.

 

NOTE: The Augusta Metropolitan Statistical Area includes Aiken and Edgefield Counties in South Carolina.

Employees

Employees are encouraged to avoid any travel outside the Augusta Metropolitan Statistical Area whenever possible and to take full advantage of virtual attendance. Only essential travel within Georgia will be allowed if virtual attendance is not feasible or not an option.

 

NOTE: The Augusta Metropolitan Statistical Area includes Aiken and Edgefield Counties in South Carolina.

Employees

No. Until further notice, all employee work travel outside the State of Georgia is prohibited unless specific advance approval has been received from the President and/or the Provost.

Employees

No. Until further notice, all employee work travel outside the United States is prohibited unless specific advance approval has been received from the President and/or the Provost.

Employees

On-campus internal events, which are those events hosted by AU for internal audiences, should be held virtually, if at all possible. If the event cannot be held virtually or postponed, social distancing requirements must be maintained.

 

For information regarding student meetings/events, please see the student-related FAQs.

Employees

No, internal events involving external participants are prohibited until further notice unless specific advance approval has been received from the President and/or the Provost.

 

For information regarding student meetings/events, please see the student-related FAQs.

NOTE: Requests for exemption will be approved only in truly exceptional situations.

Employees

On-campus employee/internal meetings, which are those hosted by AU for internal audiences, should be held virtually, if at all possible. If the meeting cannot be held virtually or postponed, social distancing requirements must be maintained.

 

For information regarding student meetings/events, please see the student-related FAQs.

Employees

No, meetings involving external participants are prohibited until further notice unless specific advance approval has been received from the President and/or the Provost.

 

For information regarding student events, please see the student-related FAQs.

NOTE: Requests for exemption will be approved only in truly exceptional situations.

Employees

On-campus continuing education programs/training, which are those hosted by AU for internal audiences, should be held virtually, if at all possible. If the meeting cannot be held virtually or postponed, social distancing requirements must be maintained.

 

For information regarding student events, please see the student-related FAQs.

Employees

No. Continuing Education programs/training involving external participants coming on campus are prohibited until further notice without specific advance approval by the president and/or provost.

NOTE: Requests for exemption will be approved only in truly exceptional situations.

Employees

No. Internal events involving internal or external participants at off campus locations are prohibited until further notice unless specific advance approval has been received from the President and/or the Provost.

NOTE: Requests for exemption will be approved only in truly exceptional situations.

Employees

All those who wish to submit requests for exemptions for events/meetings/continuing education/training must complete the form located at http://augusta.edu/reopening/documents/exemption-request-form.docx. The form must be filled out completely and submitted at least thirty days prior to the event/meeting/continuing education/training taking place. Justifications must include, with appropriate documentation, any financial and other noted impacts for not holding the event/meeting/continuing education/training.

NOTE: Requests for exemption will be approved only in truly exceptional situations.

Employees

Vending machines will be wiped down by cleaning staff multiple times per day.

Employees

Employees should receive communication from their immediate supervisor, department chair or director regarding the transition schedule. Members of the President’s Cabinet - Vice Presidents, Deans and Directors - have been authorized to develop schedules that work for operational needs of their respective colleges, schools, divisions and departments. These leaders are also engaging their department chairs, directors and other members of their management teams to determine plans. There are two target dates that will impact the schedules being developed, as follows:

· Wednesday, July 1, 2020 – this is the beginning of the fiscal year, the beginning of the year for fiscal year employees, the beginning of the year for some health sciences educational activities, and when our new residents begin their residencies, among other things. Thus, this date has been identified as an important date for key services to be available. This date is also the first day that the USG authorized Non-Closure Emergency Leave will no longer be available, so any employee approved for that leave during April, May and June will need to plan to either return to on-site work or, if work is not available, the employee will be expected to take available leave to remain in paid status.

· Monday, August 3, 2020 – this is the beginning of the academic year for those faculty and staff who may be on academic year appointments. Classes begin for fall term on Monday, August 10, so the week before represents a timeframe for key start of term activities for students, faculty and staff.

College/School/Department plans with specific dates for their employees have been completed and communication to employees should begin shortly.

Employees

Augusta University is partnering with the Georgia Department of Public Health (DPH) and DPH is taking the lead to conduct contract tracing when faculty, staff, and students have tested positive for COVID-19. Faculty and staff who have tested positive should contact Employee Health & Wellness (https://my.augusta.edu/human-resources/employee-health-and-wellness/), and students should contact Student Health Services (https://www.augusta.edu/shs/). Those units will coordinate with AU’s Chief Medical Officer for further guidance in reaching out to the DPH.

Employees

Please send these to AU_HR_CONFIDENTIAL@augusta.edu.

Have leave-related questions? Contact Chris Hunt, HR Leave Coordinator at 706-721-3836 or chunt@augusta.edu.

Employees

Employees will need to work with their direct supervisor regarding work arrangements due to childcare issues. There may be an option for leave under the Families First Coronavirus Response Act (FFCRA); however, there is a cap on the number of hours available and other restrictions. Please visit the Human Resources Work Arrangement Webpage to review the various leave options available for employees.

Employees

Employees who work directly in patient care are essential personnel and expected to appear for work as scheduled. Employees who are not experiencing COVID-19 related symptoms are expected to return to the workplace in accordance with your specific departmental return-to-work transition plan. Departments are taking measures to ensure the work environment is safe for employees to return. If there are other circumstances preventing your return to the workplace, please review the Human Resources Work Arrangement Webpage to review the various leave options available for employees.

Employees

An employee who is considered high risk according to the CDC definition, will be allowed to submit a request for an alternative work arrangement. Please review the Human Resources Work Arrangement Webpage to review the various leave options available for employees.

Employees

No, Augusta University does not have a hazardous pay option for employees.

Employees

Employees experiencing symptoms should utilize the COVID-19 Virtual Screenings resources available online through AU Health System free virtual screening. AU Health encourages those who are sick or show symptoms of COVID-19 to use the health system's new remote screening tool, available for free on the website and as a mobile app for Apple and Android, or to call the health system COVID-19 hotline at 706-721-1852.

Employees
  • The Medical College of Georgia at Augusta University provides an on-campus assessment and counseling program for employees, faculty, house staff, graduate students, and for the immediate members of their family. For more information or to schedule an appointment, please contact the Employee-Faculty Assistance Program (EFAP) at (706) 721-2599 or visit the website at https://www.augusta.edu/about/efap.php.
  • In addition to the EFAP provided by the Medical College of Georgia, USG has partnered with KEPRO to provide USG employees and their family members with a comprehensive Employee Assistance Program (EAP). Full-time and part-time employees, family, and household members have access to the program. Services are free and confidential, within the bounds of the law. The EAP is available 24/7/365 and provides the following services. Contact KEPRO at 1-844-243-4440 or go to http://www.eaphelplink.com/ and use the company code USGcares.
Employees

Yes, as shuttles are small, enclosed spaces, masks/face coverings are required for drivers and riders. For students/employees who do not have a mask/face covering, one will be provided for them to wear on the shuttle.

Employees

Meetings and conferences should initially be held virtually whenever possible and only conducted in-person when social distancing can be maintained. Other services that involve personal contact should also be provided virtually, where possible.

Employees

The Division of Facilities Services has reviewed occupancy guidelines for all spaces where people may gather including classrooms, conference rooms, study lounges, break areas and labs. Signage is being installed where applicable to provide guidance on capacity, social distancing and hygiene.

Within individual units and offices, supervisors are expected to clearly communicate to employees the expectation of maintaining six-foot distance, which will include signage posted in work areas. Supervisors can refer to the following links for some examples of this signage:

Employees

At this time, no study abroad will be permitted for the fall semester.

Employees

Yes, if teleworking is an option and the employee is able to telework, they are allowed to do so.

Search

Ask A Question

Last Updated: August 7, 2020

Contact Us

Campus Reopening Project

 reopening@augusta.edu


Last modified: June 4, 2020 by Heather Hopkins